The City of Stillwater will have an improved software system to the tune of $260,000.
The City Council approved a contract with BerryDunn for enterprise resource planning, or ERP, software Monday night. This will allow the city to update its public administration systems. The public safety software, which the city’s police and fire department use, was not included. The contract’s approval comes with BerryDunn’s 15-month, five-phase plan.
Stillwater’s Information Technology Director Brad Stewart said the systems include modules for accounting, community development, fleet payroll, purchasing, land management, utility, building and work orders. Although some of the systems have been updated from the original 1998 installation, others have not, Stewart said.
“The committee believes the city is not taking advantage of more modern software and technology that could help staff be more productive and efficient, help reduce operational costs and provide a better experience for our residents,” Stewart said.
Areas with the biggest problems include the “HR payroll system, work management and asset management systems,” Stewart said.
Councilor Tim Hardin said some of the city’s systems are behind the times.
“I have noticed that we have a few systems that are still running on Excel spreadsheets instead of an enterprise system,” Hardin said. “It’s time.”
Despite some of the technological challenges the city’s outdated systems have created, Stewart said his team has done its best to keep the systems running to the best of their ability.
“I have a great staff that is able to do some in-house patching and put some applications to help (keep it) running along,” Steward said.
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